University of California, Berkeley

The University of California, Berkeley (UC Berkeley) is a prominent public research university in the San Francisco Bay Area with an enrollment of over 35,000 students. California’s budget problems dictated a drive within the UC system to reduce costs and drive efficiencies. With upcoming expirations of over 1,500 leases for leased space in off-campus buildings, UC Berkeley desired to relocate into recently purchased buildings totaling 800,000 SF. C&W created the transition framework and executed the cost containment plan.

Approach

  • Established a detailed five-year capital plan for the newly purchased assets, outlining all capital improvements, cost reduction targets and lease revenues to tackle various challenges including:
    • Owned properties were almost fully leased to various commercial tenants.
    • Each of the purchased properties employed different management and leasing vendors, each with their own proprietary data management systems.
    • Multiple deferred capital items needed immediate attention.
    • Green initiatives throughout UC Berkeley mandated further upgrades to the owned properties but funding was unavailable.

Results

  • Customized accounting software allowed for the collection of all vital lease data points to create the transition framework.
  • A comprehensive scope of services integrated into the capital plan called for the centralization of management and leasing of the owned assets; all other contracts were bid to ensure cost efficiency.
  • Created a prioritized timeline to address all deferred maintenance issues, ADA compliance, and green initiatives, all fully integrated into the cost containment plan.

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